How To + Recommended

How to Use Apple’s Built-in Features to Encrypt Files and Folders

Posted on August 8th, 2013 by

Encrypting

As promised, it’s time for a little primer on encrypting your files. In this article, we’ll focus just on what Apple has already provided you on OS X, and how it can be used to secure files and folders on your system. There are two basic ways to go about this – both using features of things that are primarily intended for a different purpose.

The first is Disk Utility, which is primarily intended as a disk repair and imaging utility. But it can also be used to create a disk image that contains a folder’s worth of encrypted files. Likewise, Print to PDF is a way to create a standard-format file that you can send to people on any OS. But it also includes the option to password-protect your file, so even if that option isn’t available in the original file’s format, you can still get the additional protection.

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Disk Utility

These instructions assume you’ve already made a folder that’s now waiting to be encrypted. If you’ve not yet done that, go do it. It’s okay – I’ll wait. …Okay, you’ve got it? Off we go!

To start this encryption adventure, we need to start Disk Utility. It’s a whole lot easier to use Spotlight to find this, but if you want to use Finder, you’ll need to go into the Utilities folder to locate it.

Once you’re there, go into the File menu and choose “New Disk Image from Folder” (or type shift-command-N).

DiskUtilityFile
Now go find that folder you made and select it.

NewImageFromFolder
Now, pick your encryption method and save. You’ll be prompted to enter a password for your new encrypted disk image.

FVEnterPassword
You can now open this disk image to use files as normal, but when you close the image it will be encrypted.

Print to PDF

Once again, we’re going to assume you have a file somewhere that you’d like to encrypt. This will work for any file-type that gives you the option to “print” a file to PDF.

Generally speaking, you’ll find this option on the Print window, which you will usually find when you choose Print under the File window. When you get the Print window, look for a little button marked “PDF.” Click it, and choose “Save as PDF.”

SaveAsPDF
Before you save the file, be sure to click the “Security Options” button.

There you’ll see a variety of ways to go about password-protecting the content.

SecurityOptions
Enter passwords for whatever options you choose, and save.

What Encryption Algorithm is used?

We’ll get into more depth in a future article about different encryption algorithms and why you would choose one over another. But since we’re just discussing what Apple provides to everyone, I’ll just tell you what algorithms are offered in these two scenarios.

As you may have noticed, Disk Utility gives you two options, and lets you know that choosing the more secure option is somewhat slower. This is a truism for all security matters – more secure is necessarily slower. You can choose from 128-bit or 256-bit AES.

“Print to PDF” only offers one algorithm, which is 128-bit RC4.

These options aren’t the most secure by any stretch, but they do the trick for most day-to-day purposes. They will help make it more difficult to gather data from your files or folders, so that you can share or back them up with more peace of mind.

How to Encrypt Files

So to recap, you can encrypt folders and protect files on your Mac if you:

  1. Open Disk Utility (go to Finder > Applications > Utilities folder).
  2. Once there, go to the File and choose New > “Disk Image from Folder…” (or type shift-command-N).
  3. Select the folder you want to encrypt, and then click Image.
  4. Now, pick your encryption method and click Save.
  5. You’ll be prompted to enter a password for your new encrypted disk image, type in any password you want (just make sure it’s secure!).

You’re all set! As mentioned above, you can open encrypted a disk image to use files, and when you close the image it will be encrypted.


You’ve encrypted files on your Mac, now what?

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photo credit: Cyberslayer via photopin cc